Organice engineering document management promotes best practice

If you work in Architecture, Engineering or Construction (AEC), you know that the success of your project is dependent on accuracy of data. More specifically much of the value you need to deliver is kept in documents. guidelines, standards, invitations to tender, bids, specifications, drawings, valuations, structural calculations, photos, etc., all need to be kept and controlled in reliable way.

Availability, accessibility and accuracy of project documentation are essential to assure that all project members (customers, sub-contractors, etc.) have the right and up-to-date information to do their job correctly, so you can drive the success of projects.

Jacco Elberse, Royal BAM Group, states: “Supporting the collaboration with partners like owners, clients, architects, engineers, construction companies and suppliers, Organice drives significant value for us.” This is once more proven in a refurbishment project for the University Medical Centre St. Radboud, where BAM is using Organice to control and connect all relevant documentation.

Also in the Process Industry, Oil & Gas, Energy, Utilities, Telecommunications and Manufacturing we see that companies no longer have all necessary expertise in-house and collaborate with external specialized partners in their projects.

Microsoft SharePoint has emerged in all these industries as the standard for Enterprise Content Management and Collaboration. SharePoint provides an internet based collaborative environment that can easily be used by all project partners across boundaries and regardless of their specific IT infrastructure.

Collaboration in AEC and other engineering centric businesses involves aspects like managing the compound structures of CAD Drawings, ensuring that all referenced files are available, strict versioning and revision control, visual reviews of the design and redlining / annotation to provide feedback in the approval workflows.

With a background of more than 20 years in CAD, engineering document management and AEC, Cadac Organice has developed a solution for engineering document management and document control, which is fully based on Microsoft SharePoint. Organice Explorer provides valuable engineering document management functionality on top of SharePoint and provides integration with various leading CAD applications, with Microsoft Office and Microsoft Outlook for managing project e-mail.

By connecting the internal document control of one partner in the process directly with an accurate repository of engineering documentation via a SharePoint extranet, you can guarantee security, data accuracy and therefore business continuity for all parties involved.

“Since we manage our documents with Organice in SharePoint, our clients and project partners have direct access to the as-built situation”, explains Bert Gaster, Stork Industry Services.

Stork Industry Services is using Organice to manage the project, as-built and maintenance information of the plants of Bio MCN, a consortium responsible for the production and delivery of environmental friendly bio-methanol that among others is used in green fuel.

In conclusion, industry leaders in AEC and other engineering centric industries, recognize they need to integrate external project collaboration seamlessly with their internal engineering document management and control. Microsoft SharePoint and Organice as the SharePoint based Engineering Document Management solution, allow them to maintain their leadership in collaboration.