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Computer Aided Facility Management

CAFM is the support of facility management by information technology. The supply of information about the facilities is the center of attention. The tools of the CAFM are called CAFM software, CAFM applications or CAFM systems.

The International Facility Management Association (IFMA) defines facility management as the practice of coordinating the physical workplace with the people and work of the organization. It integrates the principles of business administration, architecture and the behavioral and engineering sciences. As such, facility management has been practiced, whether specifically identified as its own discipline or not, since the inception of the business organization. It has evolved over the years through the development and codification of processes into a clearly defined field of expertise.

Typically, CAFM systems track and maintain the following core facilities items:

  • Strategic planning – real estate, business operations, headcount requirements, forecasting future space
  • Space planning & management – allocations, inventory, classifications
  • People management – occupant, vendors, staff
  • Maintenance management – demand and scheduled (preventive maintenance)
  • Emergency management – disaster planning and recovery, safety information
  • Capital project management – construction/renovation, move management
  • Lease management – property financial data
  • Asset management – depreciation, equipment, furniture, telecommunications, cabling
  • Building information management integration – interaction with other programs
  • Sustainability – energy performance, building certifications (LEED, Energy Star), sustainability projects

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